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What is a Homeschool Adventures Event (HSA Event)?

While Homeschool Adventures does not organize, host or sponsor events, it does support local homeschoolers who do. One of the ways that Homeschool Adventures supports volunteer organizers is by clearly distinguishing and highlighting events organized by individual HSAdventures members from those offered by area organizations. Those organized by individual HSAdventures volunteers are …

It is usually quite obvious what is a HSA Event and what is a general class or event for homeschoolers. Sometimes, it gets a bit murky, so here are some general guidelines as to what makes something a HSA Event.

  1. The event must originate with a volunteer Homeschool Adventures organizer.
     
    A volunteer Homeschool Adventures organizer is simply a homeschooling parent (or in a few cases, homeschooled student or a homeschooling grandparent, aunt or uncle, etc.) who is a member of the HSAdventures Yahoo Group and who is not being paid or otherwise compensated by his or her organizing efforts. Any member of HSAdventures can organize an HSA Event — there are no prerequisites, requirements, or permissions needed to get started, but there is plenty of support!
     
    By "originate" we mean that the volunteer organizer came up with the idea and approached the event location to set up a date and time for the field rip. Of course, ideas do not need to spring fully formed from the mind of the organizer! Organizers routinely make use of the Field Trip Ideas section of this website and other resources to generate the idea. In some cases, a staff member of the organization might have originally approached the Homeschool Adventures member with a suggestion for an event.
     
     
  2. The volunteer Homeschool Adventures organizer should be the one primarily responsible for promoting the event to homeschool families.
     
    If the event is primarily promoted by the location itself, than the event more appropriately "belongs" to that location, not to the Homeschool Adventures member. To be clear, such events can still be announced and discussed on the HSAdventures Yahoo Group, the Facebook HSAdventures Group and submitted to the website calendar, they are just not categorized as HSA Events.
     
    However, we do not wish to penalize those volunteer organizers who are lucky enough to get the location to help them promote an event. If the situation is ambiguous, contact a Homeschool Adventures volunteer moderator with details to receive assistance in determining the most appropriate label.
     
     
  3. The HSAdventures Yahoo Group should be the primary place or one of the primary places that the event is promoted.
     
    If the event is primarily promoted to another group, than the event more appropriately "belongs" to that group, not to Homeschool Adventures. Such events can still be announced and discussed on the HSAdventures Yahoo Group, the Facebook HSAdventures Group and submitted to the website calendar, they are just not categorized as HSA Events.
     
    This is not meant to discourage Homeschool Adventures volunteer organizers from promoting their HSA Events elsewhere — although organizers should always make sure that doing so doesn't violate the posting policy of any other group. If the situation is ambiguous, contact a Homeschool Adventures volunteer moderator with details to receive assistance in determining the most appropriate label.
     
     
  4. When pre-registration is required, the Homeschool Adventures volunteer organizer should be the one responsible for collecting registrations for the event.
     
    While there may be some exceptions to this rule, if the organization accepts the registrations, the event is generally considered a general homeschool class or event rather than an HSA Event, even if a member of Homeschool Adventures originally approached the location with the idea for the event. Again, if the situation is ambiguous, contact a Homeschool Adventures volunteer moderator with details to receive assistance in determining the most appropriate label.
     
     
  5. In most cases, the Homeschool Adventures volunteer organizer should be the one responsible for collecting payments from participating families and making a single lump sum payment to the location.
     
    Sometimes the location agrees to accept payments individually from families as they arrive, and in those cases the event may still be considered an HSA Event. However, if the location is accepting both advance registrations and advance payments, the event will almost always be considered a general homeschool event rather than an HSA Event. Once again, if the situation is ambiguous, contact a Homeschool Adventures volunteer moderator with details to receive assistance in determining the most appropriate label.
     
     

Announcements about local homeschool events that are not organized by a volunteer member of HSAdventures are always welcome, they just are not considered HSA Events.