Frequently Asked Questions - Payment

You will reimburse the individual volunteer HSA Event organizer for the cost of your family's participation.

Homeschool Adventures does not organize, host or sponsor events. Rather Homeschool Adventures provide the support and structure to assist individuals in doing so.

If payment instructions were not included in the HSA Event Notice, you may expect to receive an email from the organizer with payment instructions.

Please reimburse the organizer according to the organizer’s Payment Instructions. Payment deadlines and methods vary with the individual organizer, so please read the Payment Instructions carefully. You are responsible for all information contained in the Payment Instructions.

Please send your payment the same day that you receive your payment instructions — before you have a chance to forget. It is not your volunteer organizer’s responsibility to send you payment due reminders, and you should not expect to receive any.

When you register for an HSA Event on HomeschoolRecess, your payment instructions are emailed to you immediately after you register from admin(at)homeschoolrecess.com, so please plan to send your payment at the time that you register.

Unless stated otherwise in the Payment Instructions, failure to pay by the payment deadline may result in cancellation of your registration. If you discover that your payment is past due, please consult the HSA Event Notice and/or your Payment Instructions for any Cancellation Instructions and then contact the organizer. Check the HSA Event Notice or your Payment Instructions for the organizer's contact information.

Failure to pay is not an acceptable way to cancel your registration. You must let the organizer know explicitly if you are no longer planning to attend. Until you do so, you remain responsible for reimbursing the volunteer HSA Event organizer for the cost of your family's participation, whether you attend or not.

You are responsible for…

  1. supplying your volunteer organizer with a reliable email address that you check regularly
  2. ensuring that your junk mail filters allow emails from your volunteer organizer to reach you

When you register for an HSA Event, you are making a commitment to reimburse your volunteer organizer for the cost of your family’s participation, which means taking responsibility for ensuring that you are able to receive the information you need to do so.

Failure to receive email instructions does not excuse you from your registration commitments. It is it is your responsibility to ensure your volunteer organizer is promptly and fully reimbursed for the cost of your family’s participation.

Given the nature of Payment Instructions, they are prone to falling prey to overly aggressive spam filters, so please be sure your email spam filters will recognize your volunteer organizer’s email address as legitimate. If you don’t receive the expected email, it is your responsibility to notice this and first search your bulk, junk or spam folders for the email and to then contact your volunteer organizer if you don’t find it. Please look for the email before contacting your volunteer organizer.

HSA Event volunteer organizers have many responsibilities and tasks to complete to ensure a successful event. Please do not unnecessarily increase their work load.

When you register for an HSA Event on HomeschoolRecess, your payment instructions are immediately emailed to you from admin(at)homeschoolrecess.com, so please ensure that your email spam filters recognize that email address as legitimate. Please check your bulk, junk or spam folders for the email before asking your volunteer organizer to resend Payment Instructions.

Occasionally, volunteer organizers also fall prey to overly aggressive spam filters, so if your volunteer organizer doesn’t respond to your emails, please attempt to contact your volunteer organizer using another method:

  1. First, search your archives, trash and spam for a missed reply from your volunteer organizer.
    • If you registered through HomeschoolRecess, you’ll also want to search for an email from admin(at)homeschoolrecess.com. (If you registered through another online event registration system, you’ll want to search for an email from that system.)
  2. Second make sure that your ISP isn't blocking replies from the volunteer organizer. It is your responsibiity to “whitelist” the volunteer organizer’s email address. Do not add to the work load of volunteer organizers by forcing them to authenticate email addresses in order to communicate with you.
  3. Then, make a phone call. Most organizers include their phone number in the HSA Event Notice and/or Payment Instructions, so your first response to an email communication failure should be to call your volunteer organizer
  4. Next ask a moderator for assistance. If you are unable to reach your volunteer organizer by phone, please contact the Homeschool Adventures volunteer moderators at hsadventures-owner(at)yahoogroups.com to request assistance in reaching your volunteer organizer.
    • Moderators will need to know who the volunteer organizer is (including any contact information you have) and which HSA Event (including the date) you wish to communicate about. A brief summary of the information you wish to communicate is also useful.
  5. As a last resort, post an appeal to the larger group. If the moderators are unable to assist you, you may post a general appeal to the Yahoo Group at hsadventures(at)yahoogroup.com for your volunteer organizer to contact you. This appeal should simply state that you are trying to reach ORGANIZER-NAME about FIELD-TRIP-TITLE on DATE. It is helpful to include information on how the organizer can best contact you.

You must make the check payable to your volunteer organizer and mail the check to the your volunteer organizer's home address. Please consult your Payment Instructions or the HSA Event Notice for this information.

Do not make your check payable to Homeschool Adventures. If you do, your volunteer organizer will not be able to cash it, nor will anyone else. Homeschool Adventures is an all-volunteer zero-income support network that charges no membership fees (or other fees) and so does not maintain a bank account.

Homeschool Adventures does not organize, host or sponsor events. Rather Homeschool Adventures provides the structure to assist individuals in doing so.

Some organizers accept reimbursements via PayPal. It is very important that you follow their payment instructions carefully or they will not receive full reimbursement.

You must send payments as “Send money to friends and family” or the organizer will not receive full reimbursement. If you cannot send a “Send money to friends and family”, then you will need to reimburse your volunteer organizer for the fees which PayPal will deduct from your payment. You can calculate these fees accurately, easily and quickly by using a PayPal Fee Calculator. If you do not wish to reimburse your volunteer organizer for these fees, please pay by check.

If your payment shows that PayPal has deducted fees for which your volunteer organizer has not been reimbursed, your volunteer organizer will refund your payment. PayPal will charge your volunteer organizer a fee to do this. Your registration will remain unpaid until your volunteer organizer receives full reimbursement including the refund charge.

It is important to understand that YOU, the person sending the money, cannot tell if fees are being deducted and will receive no notification about the fees. (A person sending the money might also be charged fees by PayPal — in that case the person receiving the money would not receive any notice about those fees.) You may rest assured that no fees were deducted if you sent you payment as a“Send money to friends and family.” You may also rest assured that fees were deducted if you sent it as anything else.

Because accepting payments via PayPal can result in financial losses for your volunteer organizer, as well as be the cause of time consuming problems, please do not complain to organizers who choose to not accept PayPal.

HSA Event reimbursements qualify for “Send money to friends and family” under PayPal’s Terms of Use as your volunteer organizer is neither selling you goods nor selling you services — An HSA Event organizer is not selling you anything but is instead facilitating a group purchase for which no compensation is received. If your volunteer organizer must pay the location $5 for every person attending then your volunteer organizer needs to receive the full $5, not $4.55. The financial industry will take their cut when your volunteer organizer makes the group payment for the HSA Event to the location.