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Event Notice

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  1. Event Notice for HomeschoolRecess Registrations
  2. Event Notice for Yahoo Database Registrations
  3. Event Notice for Email Registrations

The following is a suggested format for your Event Notice which reflects the combined wisdom of many past organizers. You'll want to read over Advanced Site Checklist for advice on collecting the information for your Event Notice.

 

  • Organizers should view this form as tool not a rule. It covers the information that organizers have found to be most useful for avoiding the most common problems.
  • Not every field will be relevant to every event. Please feel free to delete any section that does not pertain to your event rather than cluttering up your notice with a bunch of "not applicable" notes.
  • Please read Collecting Payments for more information about the Payment Information section.
  • We recommend you also upload your event notice to the Events folder in the group Files section.

Event Notice for HomeschoolRecess Registration

NAME OF EVENT:
LOCATION:

DATE: 
TIME:

EVENT DESCRIPTION:

COST:

TARGET AGE RANGE:
May younger siblings attend?

REGISTRATION DEADLINE: 

FULL DETAILS AND REGISTRATION: [link to HomeschoolRecess Event Page]

For assistance with registration, please read http://homeschoolrecess.com/note/HSAdventures_Help

ORGANIZER NAME: 
ORGANIZER EMAIL: 
ORGANIZER PHONE: 


Event Notice for Yahoo Database Registration

NAME OF EVENT: 
LOCATION: 

DATE: 
TIME: 

EVENT DESCRIPTION: 

COST: 
PLEASE READ FULL PAYMENT DETAILS BELOW.

TARGET AGE RANGE: 
May younger siblings attend?


REGISTRARTION: [link to Yahoo Database]

REGISTRATION DEADLINE: 

================================
***** PAYMENT INSTRUCTIONS *****
================================

Pre-payment is required, and payment information will be emailed 
to you when your registration is received. Please be sure your 
email filters recognize my address as a legitimate sender. 

PAYMENT DEADLINE: 

FORMS OF PAYMENT ACCEPTED:

=====================================
***** CANCELLATION INSTRUCTIONS *****
=====================================

CANCELLATION DEADLINE: 

1a. Please do not register for this event unless you're able 
to make a personal commitment to attend barring illness or 
other unexpected emergency. 
1b. If your circumstances change and you find that are unable 
to attend, please let the organizer know as soon as possible 
via email.

2a. No refunds will be issued after the cancellation deadline. 
2b. If you must cancel for any reason after the cancellation 
deadline, you will be responsible for finding someone to take 
your family's reserved places and for letting the organizer 
know about the substitution. 
2c. Reimbursements will be handled privately between you and 
your substitute. 

3a. If you find that you are unable to attend on the day of 
the event, please let the organizer know as soon as possible 
by email or phone. 
3b. Please also attempt to find a last-minute substitute for 
your family. 
3c. It is not acceptable to just not show up. 

=========================
***** EVENT DETAILS *****
=========================

ORGANIZER NAME: 
ORGANIZER EMAIL: 
ORGANIZER PHONE: 

ADDITIONAL PROGRAM DETAILS: 

PLEASE MEET AT 

PLEASE PLAN TO ARRIVE BY 

ALTERNATE PLANS: 

LOCATION WEBSITE: [link]

LOCATION ADDRESS: 

MAP: [link]

PARKING: 

DIRECTIONS: 

Event Notice for Email Registration

NAME OF EVENT: 
LOCATION: 

DATE: 
TIME: 

EVENT DESCRIPTION: 

COST: 
PLEASE READ FULL PAYMENT DETAILS BELOW.

TARGET AGE RANGE: 
May younger siblings attend?


REGISTRATION: Please email the following to [you(at)yourisp [dot] com] 
NAME:
EMAIL (one that you check regularly):
PHONE (preferably mobile):
NUMBER OF ADULTS:
NUMBER OF PARTICIPATING CHILDREN:
NUMBER OF YOUNGER SIBLINGS:
COMMENTS:

REGISTRATION DEADLINE: 

================================
***** PAYMENT INSTRUCTIONS *****
================================

Pre-payment is required, and payment information will be emailed 
to you when your registration is received. Please be sure your 
email filters recognize my address as a legitimate sender. 

PAYMENT DEADLINE: 

FORMS OF PAYMENT ACCEPTED:

=====================================
***** CANCELLATION INSTRUCTIONS *****
=====================================

CANCELLATION DEADLINE: 

1a. Please do not register for this event unless you're able to 
make a personal commitment to attend barring illness or other 
unexpected emergency. 
1b. If your circumstances change and you find that are unable to 
attend, please let the organizer know as soon as possible via email.

2a. No refunds will be issued after the cancellation deadline. 
2b. If you must cancel for any reason after the cancellation deadline, 
you will be responsible for finding someone to take your family's 
reserved places and for letting the organizer know about the substitution. 
2c. Reimbursements will be handled privately between you and your substitute. 

3a. If you find that you are unable to attend on the day of the event, 
please let the organizer know as soon as possible by email or phone. 
3b. Please also attempt to find a last-minute substitute for your family. 
3c. It is not acceptable to just not show up. 

=========================
***** EVENT DETAILS *****
=========================

ORGANIZER NAME: 
ORGANIZER EMAIL: 
ORGANIZER PHONE: 

ADDITIONAL PROGRAM DETAILS: 

PLEASE MEET AT 

PLEASE PLAN TO ARRIVE BY 

ALTERNATE PLANS: 

LOCATION WEBSITE: [link]

LOCATION ADDRESS: 

MAP: [link]

PARKING: 

DIRECTIONS: