Payment Instructions
| Organizing Home | Introduction | Collecting Payments |
Templates for Payment Instructions emails
sent upon registration
Please read PayPal Pitfalls before accepting payments via PayPal. While the following scripts include instructions for accepting payments via PayPal, just delete that section should you decide against using PayPal.
- Payment Instructions for use with Email or Yahoo Database Registrations
- Payment Instructions for use on HomeschoolRecess
- Acknowledgment request
Please read PayPal Pitfalls before choosing to accepts payments via PayPal.
The following instructions are based on the combined experience of many experienced organizers, and we recommend that you use them as is, but if you wish, you may write your payment instructions any way you want to satisfying your needs, your personality, and your event.
HomeschoolRecess will send Payment Instructions automatically and immediately upon registration, but if you're accepting registrations via email or a Yahoo Database, you'll need to send them to each registrant manually. You may prefer to send individual instructions to each person or send a single email to multiple registrants.
Payment Instructions for use with Email or Yahoo Database Registrations
Thank you for registering for [NAME OF EVENT]!
The payment deadline is [DATE], but please mail your payment today.
If I don't receive payment by the deadline, your family may be
removed from the registration list.
You will be emailed a payment confirmation when I receive your payment.
If the payment deadline is approaching, and you've sent your payment but
haven't received a payment confirmation, please contact me.
===========================================
CHECK INSTRUCTIONS
--- To pay by check, please include a print out of the first page of this
email or a note with your name, number of people registered, and the name
of the event.
Please make your check payable to [YOUR NAME] and mail it to:
[YOUR MAILING ADDRESS]
===========================================
AMAZON PAYMENTS INSTRUCTIONS
1. Login to your Amazon Payments account at
https://payments.amazon.com/sdui/sdui/personal/money
2. Click "Send Money"
3. Enter [ORGANIZER AMAZON ACCOUNT ADDRESS] as the recipient
4. Enter the amount you want to send.
5. In the Notes section, please enter your name and "HSA payment - [NAME OF EVENT]"
then click Continue.
6. Select how you want to pay (Amazon funds, bank withdrawal, etc)
7. Confirm
===========================================
PAYPAL INSTRUCTIONS
-- To use Paypal, please note that if you don't follow these instructions,
PayPal will deduct fees, and I won't get the full amount you owe for this
trip. Please contact me before proceeding if you do not understand any
of the following as your registration will remain unpaid until I receive
the full amount that you owe.
1. Login to your PayPal account at https://www.paypal.com/
2. Click on the "Send Money" tab
3. Select the "Personal" tab (which appears below To and Amount)
4. For the To field, enter [ORGANIZER PAYPAL ACCOUNT ADDRESS]
5. For the Amount field enter the total due.
6. Select the "Payment Owed" radio button
7. Click on Continue
8. At the bottom of the next page, under "Email to recipient" change the
Subject field to "HSA payment - [NAME OF EVENT]"
Thank you,
-- ORGANIZER NAME
OGRANIZER EMAIL ADDRESS
ORGANIZER PHONE NUMBER
Reimbursement Instructions for use on HomeschoolRecess
This version uses replacement tokens recognized by HomeschoolRecess, automatically customizing the instructions for each event and participant.
The default instructions on HomeschoolRecess include instructions for payment by check only.
If you wish to accept payment via PayPal or Amazon Payments, you'll need to
- go to the Signup tab for your event
- click on Signup status Email
- cut and paste the appropriate text below into Notification settings for status 'New Registration' - E-mail notifications when the initial status is 'New Registration'.
Payment instructions are automatically sent from admin(at)homeschoolrecess.com immediately after someone registers for an event.
DO NOT REPLY TO THIS EMAIL - use the organizers email address: [author-mail-raw]
Thank you for registering for "[title-raw]" at [field_venue-title-raw] on
[field_date-day], [field_date-month] [field_date-d], [field_date-time12ampm]-
[field_date-to-time12ampm]. You may review details of this event at [node-url]
**** Payment instructions are below. ****
===========================================
REGISTRATION DETAILS
You have submitted the following registration information. Please review it for accuracy,
and email me at author-mail-raw] if you need to make any changes or corrections:
HomeschoolRecess UserName: [user-name]
Email Address: [user-mail]
[signup-user-data-raw]
* "total_due" is the amount you owe the organizer.
===========================================
PAYMENT DEADLINE
Please send your payment today. I will expect to receive it within 72 hours,
or by [field_paydate-ddd], [field_paydate-mon] [field_paydate-d], whichever
comes first. If I don't receive your payment by [field_paydate-mon] [field_paydate-d],
your family may be removed from the registration list.
You will receive an email receipt from admin [at] homeschoolrecess [dot] com when I
record receipt of your payment. If [field_paydate-mon] [field_paydate-d] is
approaching, and you've sent your payment but haven't received an email receipt,
please double-check your spam folder for an email from admin [at] homeschoolrecess [dot] com
and then contact me at [author-mail-raw], [field_org_addy-phone] if you don't find it.
===========================================
PAYMENT INSTRUCTIONS
* PAY VIA CHECK:
To pay by check, please make your check payable to "[field_orgname-raw]" and
mail it to ...
[field_orgname-raw]
[field_org_addy-street]
[field_org_addy-city], [field_org_addy-province] [field_org_addy-postal_code]
* To help me credit payments correctly
(1) please write "HSA-[nid] [user] [field_date-m]/[field_date-d]/[field_date-yyyy]"
on your check.
(2) Please include a copy of the first page of these payment instructions or a
written note with your name and "[user-mail], [title-raw]"
===========================================
AMAZON PAYMENTS INSTRUCTIONS
1. Login to your Amazon Payments account at https://payments.amazon.com/
2. Click "Send Money"
3. Enter [author-mail-raw] as the recipient
4. Enter the amount you want to send.
5. In the Notes section, please enter your name and "HSA-[nid] payment from [user]
for [title-raw]" then click Continue.
6. Select how you want to pay (Amazon funds, bank withdrawal, etc)
7. Confirm
===========================================
PAYPAL INSTRUCTIONS
-- To use Paypal, please note that if you don't follow these instructions, PayPal
will deduct fees, and I won't get the full amount you owe for this trip. Please
contact me at [author-mail-raw] or [field_org_addy-phone] before proceeding if you
do not understand any of the following as your registration will remain unpaid until
I receive the full amount that you owe.
1. Login to your PayPal account at https://www.paypal.com/
2. Click on the "Send Money" tab
3. Select the "Personal" tab (which appears below To and Amount)
4. For the To field, enter [author-mail-raw]
5. For the Amount field enter the total due.
6. Select the "Payment Owed" radio button
7. Click on Continue
8. At the bottom of the next page, under "Email to recipient" change the
Subject field to "HSA-[nid] payment from [user] for [title-raw]"
===========================================
Thank you. I look forward to seeing you at [field_venue-title-raw] on
[field_date-day], [field_date-month] [field_date-d]!
[field_orgname-raw]
[author-mail-raw]
[field_org_addy-phone]
DO NOT REPLY TO THIS EMAIL - use the organizer's email address: [author-mail-raw]
Acknowledgement request
If you are using the acknowledgement step, insert the following text into your payment instructions as indicated:
...
Thank you for registering for [NAME OF EVENT]!
+++++++++++++++++++++++++++++++++++++++++++
Your registration is currently unconfirmed. To confirm your registration,
please acknowledge that you received these payment instructions by
replying to this entire email within the next 72 hours. Please quote this
entire email in your reply to ensure I will receive enough information to
identify you in the registration database.
You may skip this acknowledgement step if you instead send your payment
today. I must receive either your payment or your acknowledgement with 72
hours or your registration may be cancelled on the assumption that I am
unable to communicate with you via email.
+++++++++++++++++++++++++++++++++++++++++++
The payment deadline is [DATE] ...
Acknowledgement request for use with HomeschoolRecess ...
...
**** Payment instructions are below. ****
===========================================
REGISTRATION CONFIRMATION
Your registration is currently unconfirmed. To confirm your registration, either ...
(1) send your payment today.
or
(2) acknowledge that you received these payment instructions by forwarding
this entire email to [author-mail-raw] within the next 72 hours. (Forwarding
the entire email will ensure I will receive enough information to identify you
in the registration database.)
I must receive either your payment or your acknowledgement with 72 hours
or your registration may be cancelled on the assumption that I am unable to
communicate with you via email. This protects me from non-payment due to
the blocking of payment instructions by overly aggressive spam protection.
DO NOT REPLY TO THIS EMAIL - use the organizers email address: [author-mail-raw]
===========================================
REGISTRATION DETAILS
You have submitted the following registration information. ...
